https://openinforoom.net/maximizing-business-security-with-virtual-data-rooms/
Making the most of your board meetings requires that you design discussions that encourage dedication and leadership. The majority of the time should be spent discussing strategies and agreeing on action plans. This is what board members do and their varied skills are most beneficial for.
Start the board meeting in time to be respectful of fellow members’ busy schedules. Avoid letting the committee reports run for too long because this can cause the rest of the meeting to become derailed. To keep everyone on the right track the chair must summarize the key points of the minutes and board package from the last meeting prior to moving on to the next item.
Distribute your board documents early enough so directors can review them prior to the meeting. But not too early or the information is likely to become outdated. The ideal time frame is between two and three days before the board meeting, which allows directors plenty of time to review the material. Consistent preparation equips board members with the tools they require to be focused on governance and helps them to attend meetings. Use a collaboration tool to review and edit board documents. This will allow everyone on the team to review and edit documents even after they’ve been shared. So all changes are instantly made available to all team members, which keeps everyone on the same page.